YantraYodha, an esteemed electronics hardware project club operating under the auspices of Abacus Institute of Engineering and Management, is devoted to upholding the highest standards of privacy and data protection. This Privacy Policy elucidates the principles and procedures we adhere to in relation to the collection, utilization, and safeguarding of personal data. Our commitment is to ensure that all personal data processed by YantraYodha is managed in compliance with applicable data protection laws and regulations.

Processing: Any operation or set of operations performed on personal data, whether or not by automated means, including collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, dissemination, alignment, combination, restriction, erasure, or destruction.

Data Subject: An individual whose personal data is processed by a data controller or data processor.

Data Controller: The entity that determines the purposes and means of processing personal data.

Data Processor: The entity that processes personal data on behalf of the data controller.

YantraYodha, affiliated with Abacus Institute of Engineering and Management, located at [Insert Address], is the Data Controller for the personal data processed in connection with the activities of the club.

Identification Data: Name, Member ID, Roll Number Contact Data: Email address, phone number Academic Data: Information pertaining to academic qualifications and status Skill Data: Details of technical and non-technical skills Other Personal Data: Any additional personal information voluntarily provided by the Data Subject

Sources of Personal Data

Personal data is collected directly from Data Subjects when they complete and submit the joining form available on our website.

Consent: The Data Subject has given consent to the processing of their personal data for one or more specific purposes.

Contractual Necessity: Processing is necessary for the performance of a contract to which the Data Subject is a party or to take steps at the request of the Data Subject prior to entering into a contract.

Legitimate Interests: Processing is necessary for the purposes of the legitimate interests pursued by YantraYodha, except where such interests are overridden by the interests or fundamental rights and freedoms of the Data Subject which require protection of personal data.

Membership Management: To process and manage membership applications and maintain accurate records of members.

Event Coordination: To organize, coordinate, and manage club events and projects, ensuring active participation and contribution from members.

Communication: To communicate with members regarding club activities, events, updates, and other relevant information.

Compliance and Enforcement: To ensure compliance with club rules and regulations, including the imposition of penalties for non-participation or breach of club obligations.

Actively participate in club events and projects, contributing their skills and knowledge. Adhere to the rules, regulations, and code of conduct established by the club. Uphold the reputation and integrity of YantraYodha and Abacus Institute of Engineering and Management.

Penalties for Non-Compliance

Failure to comply with the obligations set forth by YantraYodha may result in:

A financial penalty exceeding 1000 Rupees.

A ban from participation in any future club events and activities.

These penalties are designed to enforce active engagement and contribution, ensuring the successful execution of the club’s objectives.

We do not disclose personal data, including Member ID, Roll Number, Email ID, or any certificates, to third parties, including college management and faculty, without the explicit consent of the Data Subject, unless required by law or in response to legal processes.

Data Processors

We may engage third-party service providers to act as Data Processors to process personal data on our behalf. These Data Processors are contractually obligated to implement appropriate technical and organizational measures to protect personal data and to process personal data only in accordance with our instructions.

Technical Measures: Encryption, secure servers, firewalls, and antivirus software. Organizational Measures: Access controls, staff training, and data protection policies.

Data Breach Response

In the event of a data breach, we have established procedures to promptly identify, assess, and respond to the breach. Affected Data Subjects will be notified in accordance with applicable legal requirements.

We retain personal data for as long as necessary to fulfill the purposes for which it was collected and processed, including legal, accounting, or reporting requirements. The retention period will be determined based on the following criteria:

The duration of the Data Subject’s membership with YantraYodha.

Legal and regulatory requirements.

The necessity of retaining personal data for legitimate business purposes.

Right to Access: The right to obtain confirmation as to whether or not personal data concerning them is being processed, and, where that is the case, access to the personal data and relevant information.

Right to Rectification: The right to obtain the rectification of inaccurate personal data concerning them without undue delay.

Right to Erasure: The right to obtain the erasure of personal data concerning them without undue delay, subject to legal and contractual restrictions.

Right to Restriction of Processing: The right to obtain the restriction of processing under certain conditions.

Right to Data Portability: The right to receive the personal data concerning them in a structured, commonly used, and machine-readable format and the right to transmit those data to another controller without hindrance.

Right to Object: The right to object, on grounds relating to their particular situation, to the processing of personal data concerning them, unless we demonstrate compelling legitimate grounds for the processing.

Right to Withdraw Consent: The right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Exercising Data Subject Rights

Data Subjects wishing to exercise their rights should submit a written request to YantraYodha’s Data Protection Officer at [Insert Contact Information]. We will respond to requests in accordance with applicable legal requirements.

Data Subjects wishing to exercise their rights should submit a written request to YantraYodha’s Data Protection Officer at [Insert Contact Information]. We will respond to requests in accordance with applicable legal requirements.

As the director of Vamavarta Technologies, Pinaka has been granted access to all data stored on YantraYodha's website platform, Pinaka, at any given time. YantraYodha acknowledges and authorizes Pinaka, in his capacity as the director, to access this data for maintenance, troubleshooting, or security purposes. This access is essential for ensuring the smooth operation and security of the website.

In addition to the purposes stated in the original privacy policy, YantraYodha may process personal data for the following:

Certificate Creation: YantraYodha reserves the right to process personal data to create certificates for its members, acknowledging their participation, achievements, or contributions to club activities.

Certificate Creation: YantraYodha reserves the right to process personal data to create certificates for its members, acknowledging their participation, achievements, or contributions to club activities.

Event Participation Management: Personal data may be processed to manage lists of participants for club events, including registration, attendance tracking, and communication with participants.

Project Execution: YantraYodha may process personal data to execute club projects efficiently, including task assignment, collaboration among members, and project management.

If personal data is transferred to and processed in a country outside of the Data Subject’s country of residence, we ensure that appropriate safeguards are in place to protect the data in compliance with applicable data protection laws.

Policy Amendments

We reserve the right to amend this Privacy Policy at any time. Any changes will be posted on our website with an updated effective date. We encourage Data Subjects to review this Privacy Policy periodically to stay informed about how we are protecting their personal data.

Notification of Changes

If we make significant changes to this Privacy Policy, we will notify Data Subjects through prominent notices on our website or other appropriate channels prior to the change becoming effective.

For any inquiries, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us at:

YantraYodha

Abacus Institute of Engineering and Management

Natungram, Dist. Hooghly, Mogra, West Bengal 712148

yantrayodha+privecy_policy@gmail.com

By joining YantraYodha and using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. Your continued membership and use of our services constitute your consent to the collection, use, and processing of your personal data as described in this Privacy Policy.